How to set an Out of Office Message

Updated 11 June 20221 min read7 steps

Automatically reply to emails while you're away using Mweb Webmail

What This Does

An autoresponder sends an automatic reply to anyone who emails you. Ideal for leave, travel, or when you're not checking mail.

1. Log in to Webmail

   

   • Go to: https://webmail.mweb.co.za
   • Log in using your email address and password

2. Open Settings

   

   • Click More in the top menu
   • Select Settings

3. Open Autoresponder Settings

   

   • In the left-hand menu, click Autoresponder

4. Enable the Autoresponder

   

   • Toggle Enable Autoresponder ON
   • This activates automatic replies

5. Enter Your Message

   

   Fill in the required fields:

   • Subject (required)
   • Response to Send to Domain Users (internal replies)
   • Response to Send to Everyone Else (external replies)

   Example message:

   Hi there,Thank you for your email. I am currently out of the office and will return on [date].I will respond as soon as possible after I return.Regards

6. Optional Settings

   

   You can refine how replies are sent:

   • Disable responses to indirect mail
     Stops replies to mailing lists or forwarded emails
   • Only send between certain dates
     Set a start and end date for your autoresponder
   • Send To
     Choose who receives replies:
     • All Senders
     • Senders in my Domain
     • Senders in my Domain and Contacts

7. Save Your Settings

   • Click Save at the top
   • Your autoresponder is now active

How to Turn It Off

• Go back to Settings > Autoresponder
• Toggle Enable Autoresponder OFF
• Click Save

Things to Know

• Replies are only sent once per day per sender
• Subject is mandatory. If you skip it, it won’t save
• You can use different messages for internal and external senders